The State of Shadow IT in 2025: Mid-Market Report
Your company uses 275 SaaS applications. Your IT team knows about 159 of them.
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The Research That Changes Everything
Between January and July 2025, we conducted the most comprehensive study of Shadow IT in mid-market companies to date. Unlike surveys that rely on self-reporting, we performed actual discovery scans across 247 organizations.
275 Apps - 42% Unknown to IT
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The 42% Blind Spot
- 200-300 employees: 186 applications (35% unknown)
- 301-500 employees: 275 applications (42% unknown)
- 501-1000 employees: 412 applications (48% unknown)
"We discovered 312 applications. I knew about maybe 100. The scariest part? Some had been running for years with no oversight."
— CISO, 450-employee fintech
Shadow IT Growth - 14-Day Discovery
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The $127,000 Wake-Up Call
The average mid-market company wastes between $25,000 and $150,000 annually on duplicate licenses, orphaned applications, and zombie subscriptions. One manufacturing company discovered they were paying for seven different video conferencing tools.
Your 30-Day Action Plan
Based on our research, modern automated discovery can achieve 90% SaaS visibility in under 14 days with less than 10 hours of IT effort. The question isn't whether you have a Shadow IT problem—our research proves you do. The question is: what are you going to do about it?
Department Usage - SaaS Breakdown
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